Short answer: Tana has three plans. Free costs $0 and covers 5 hosted meetings a month, 1 calendar and 50 AI queries. Pro is $20 per user a month on yearly billing at the current early bird rate, with $30 shown as the regular price, and gives you 20 times the free plan's AI plus unlimited hosted meetings. Business is a custom quote billed yearly, with SSO, audit logs, SOC 2 and HIPAA. Every account starts with a 30-day trial and no card.
People look up Tana pricing at two moments. The trial is about to run out, or a team lead is working out what Tana would cost for five or ten people. Both are spending decisions, so this page sticks to what you pay, what each plan actually unlocks and when Tana is the wrong tool to put the money into. Figures come from Tana's own pricing page, where the yearly toggle is selected by default. Most directory listings still quote older plans, including a Max tier that is no longer on the page.
Tana pricing plans compared
| Free | Pro | Business | |
|---|---|---|---|
| Price | $0 | $20 per user a month billed yearly (early bird), $30 regular | Custom, billed yearly |
| Hosted meetings with AI transcripts | 5 a month | Unlimited, with a fair use footnote | Custom |
| Calendars | 1 | Not capped on the page | Custom |
| AI | 50 AI queries | 20 times the free plan, top-ups available | Custom, LLM agnostic |
| Meeting agent for Zoom, Teams and Google Meet | No | Yes, without a bot joining the call | Custom |
| Integrations and MCP | No | Yes | Yes |
| Security and compliance | Standard | Standard | SAML SSO, audit logs, custom DPA, data residency, GDPR, SOC 2, HIPAA |
The thing to notice is what Tana now sells. A year ago it was an outliner with supertags. The pricing page today leads with meetings: "You'll spend 30,000 hours in meetings. Make them count." The plans are cut along meeting volume and AI usage, not along notes or storage. If you still think of Tana as a note app, the price makes more sense once you read it as a meeting notetaker, a wiki and a notes graph billed together.
What Tana Pro costs per year and per team
Pro is priced per user, so the bill grows with headcount. At the early bird rate on yearly billing, one seat is $240 a year. At the $30 regular rate it is $360. For a team, the gap widens fast:
| Seats | Early bird ($20 a month) | Regular ($30 a month) |
|---|---|---|
| 1 | $240 a year | $360 a year |
| 5 | $1,200 a year | $1,800 a year |
| 10 | $2,400 a year | $3,600 a year |
| 25 | $6,000 a year | $9,000 a year |
Tana's page carries a banner telling you to lock in early bird pricing now, so the practical advice is simple. If the trial convinced you, buy the yearly plan while the $20 rate is offered. Yearly also brings a 60-day refund window, which takes most of the risk out of committing for twelve months.
Is Tana free?
Yes, Tana has a free plan, and it is usable rather than a teaser. You can host 5 meetings a month with AI transcripts and summaries, connect 1 calendar, view and edit all your content and run 50 AI queries. What the free plan does not give you is volume. Fifty AI queries go quickly if you ask questions across your notes every day, and five meetings is roughly one a week.
Is Tana AI free?
Partly. The free plan includes 50 AI queries, and that is the whole allowance. Pro raises it to 20 times the free amount, and you can buy more on top. Tana says you get the latest Claude, Gemini and OpenAI models inside the app, so you do not need a separate AI subscription to use them in Tana.
What happens if I run out of AI credits?
You top up. Tana's FAQ says you can add AI credits in custom amounts whenever you need them, so running out does not lock you out of the app or your notes. It does mean a heavy month costs more than the sticker price, which matters if you budget per seat for a team.
Tana Business pricing
Business has no public price. You talk to sales, and it is billed yearly. What you get is the compliance layer a company buyer needs: SAML single sign-on, advanced security controls, audit logs, a custom data processing agreement with data residency and retention settings, GDPR, SOC 2 and HIPAA, plus a named customer success manager. If you work in healthcare or with US clients who send security questionnaires, this tier is the one that answers them. Pro does not.
Is Tana worth $20 a month?
It is worth it if most of your knowledge is created in meetings. Tana records and summarizes calls without a bot in the room, turns them into structured notes and lets you query that graph later. Consultants, product managers and founders who spend half the week on Zoom get a lot for $240 a year.
It is much harder to justify if your knowledge already exists as files. Tana's AI works over what is inside Tana. Years of client reports, PDFs, signed proposals and research notes on your drive are not in Tana until you bring them in, and an outliner is not built to swallow a 120-page PDF and answer from it. That is the most common reason people who start the trial end up comparing Tana alternatives instead of paying.
When a document library is the better buy
If the question you want answered is "what did I tell this client about pricing two years ago" or "which of my reports covered vendor risk", the cheaper path is a tool that reads the files you already have. MentalClone takes PDFs, Word files, spreadsheets, text, scanned pages and photos, plus a zipped Obsidian or Logseq vault of up to 2,000 notes in one import, and answers only from that material, in your own voice. Starter costs 1,194 PLN a year (about $27 a month) with unlimited documents and messages, and the pricing page lists both plans. There is a demo box at the top of this article if you want to try it on a page of your own writing first.
It does not record meetings. If the calls are where your work happens, Tana or a dedicated notetaker is the right buy, and if all you need is for clients to pick a slot without email ping-pong, a simple scheduling tool for business teams does that job for far less than an AI workspace. Many people end up with both kinds of tool: one that captures meetings, one that answers from the archive.
How Tana pricing compares with Obsidian and Notion
| Tool | Entry paid price | What the money buys |
|---|---|---|
| Tana Pro | $20 per user a month, yearly, early bird | Meeting capture, more AI, integrations, MCP |
| Obsidian | App free, Sync $4 a month billed yearly | Sync between devices; AI only through plugins |
| Notion | Business $20 per member a month, yearly, for full AI | Team wiki, databases and Notion AI |
| MentalClone Starter | About $27 a month billed yearly | Answers from your own files, unlimited documents and messages |
Tana vs Obsidian on cost
Obsidian is cheaper by a wide margin because the app itself is free and you pay only for Sync or Publish. The details are in our Obsidian Sync pricing breakdown. You give up Tana's built-in AI and meeting capture, and you assemble the AI layer yourself with plugins and API keys.
Tana vs Notion on cost
At list price they land in the same place for a team, around $20 per seat a month on yearly billing. Notion is the better buy when the team needs a shared wiki and project databases. Tana is the better buy when the team's knowledge starts in calls. Our Notion AI pricing page breaks down which Notion plan includes AI.
Questions people ask before paying for Tana
Does Tana have a free trial?
Yes. Pro comes with a 30-day free trial, no credit card required, and you can cancel any time. If you then take the yearly plan, you also get a 60-day refund window, so you can test it on real work for three months in total before the money is final.
Is Tana pricing per user?
Yes. Pro is listed per user per month, so a team of five on the early bird yearly rate pays $1,200 a year. Business is quoted per company and billed yearly.
Can I keep my data if I cancel Tana?
Yes. Tana's FAQ says your data stays yours: you keep access after a downgrade or cancellation and can export it to other systems. Export before you cancel anyway, and check that the format opens in the tool you are moving to.
Does Tana have a student discount?
Tana's pricing page does not list a student or education discount. If you need one, ask Tana support directly rather than relying on directory listings, which often repeat old offers.
If you have read this far because Tana feels like more meeting software than you need, and the real job is asking your own files questions, start with the personal knowledge management app overview or try the demo box at the top with one page of your writing.