For people who sell their expertise
Capacities Alternative for Consultants and Coaches
Capacities is built for organizing notes as objects and links. If you need something that answers questions from the reports, transcripts and notes you already have, and lets a client ask too, MentalClone does that without you rebuilding anything in a graph.
Answers only from your uploads, in your voice, and says so when the files do not cover a question.
Try it on your own writing
No account neededThat is the end of the free demo. Create your account to keep this conversation, upload your own documents and keep going.
The short answer
MentalClone is a Capacities alternative for professionals whose notes already exist as files. Upload PDFs, Word documents, transcripts or a Markdown vault and ask questions that are answered only from that material. Capacities fits better if you want to structure notes as typed objects and build a daily-notes habit inside one app.
$11.99 a month
Capacities Pro, monthly billing
AI add-on
Larger AI budget costs extra on Capacities
100 MB
Largest single file MentalClone reads
100 a day
Questions per client link, no client account
Why people leave Capacities for a library of their own files
The notes are not in Capacities yet
Capacities rewards you for modeling your knowledge as objects such as people, books and meetings. Years of client reports and call transcripts sit in folders. Rebuilding them as objects is weeks of work. Uploading them is an afternoon.
AI costs more on top
Capacities Pro includes a light monthly AI budget, and a larger one comes through the Plus add-on at about $8.33 a month billed yearly. If answering questions is the whole point, that is a second bill on top of the subscription.
Clients cannot ask your notes
A Capacities space is yours. MentalClone can hand a client a private link where they ask questions of the material you chose, with no account, up to 100 questions a day per link and 20 active links, revocable at any time.
Move from Capacities in four steps
Export your notes
Capacities can export content as Markdown or PDF. Keep the export somewhere you control before you change anything.
Upload the files
MentalClone reads PDF, DOC, DOCX, XLSX, CSV, RTF, TXT, Markdown, EPUB, EML, PowerPoint and scanned pages. A ZIP vault takes up to 2000 notes.
Ask a question you know the answer to
Check the reply against your source. If the files do not cover a question, the answer says so instead of guessing.
Share a private link
Give a client a revocable link for the material that concerns them, or keep the library to yourself.
Capacities and MentalClone compared honestly
Capacities prices are in USD from its pricing page. Its page and structured data show slightly different Pro prices, so check the current figure before you buy.
| Capacities | MentalClone | |
|---|---|---|
| Price | Basic free. Pro $9.99 to $11.99 a month. Believer from $12.49 a month. Plus add-on about $8.33 a month billed yearly. | Starter $49 a month or $288 a year ($24 a month). Professional $99 or $588 a year ($49 a month). Enterprise $199 or $1188 a year ($99 a month). |
| Best at | Structuring notes as linked objects, daily notes, a graph view | Answering questions from documents you already have, in your own register |
| Input | Notes you write or paste into the app | Uploaded files, scans and vault ZIPs |
| AI | Chat and workflows on a monthly budget, extra with Plus | Every answer comes from your uploads only, no outside knowledge |
| Sharing with clients | Share individual pages | Private links with no client account, revocable |
| Where it wins | Daily thinking and organizing inside one workspace | Retrieval across a large archive and client-facing answers |
If you want a cheaper note-taking tool, Capacities Pro costs less than a MentalClone plan, and our Capacities pricing and alternatives comparison covers six options. MentalClone is the better buy when answers and client access are the job.
Who gets the most out of it
Consultants
Ask what you recommended to a client and why, across reports, proposals and call transcripts.
Coaches
Bring frameworks and session notes together and get answers in the way you explain things.
Researchers
Question interview transcripts beside field notes and see where the record has a gap.
Founders
Find the reasoning behind a past decision before you write the next investor update.
Starter is $49 a month or $288 a year. The demo above answers 3 questions without an account, so you can test it on a paragraph of your own before choosing a plan. See plans and pricing.
Capacities alternative questions
What is the best Capacities alternative?
It depends on the job. MentalClone fits when your knowledge already sits in documents and you want answers from them, including for clients. For note taking with links, Obsidian and Logseq are closer to Capacities. Pick by whether you organize notes or retrieve answers from files.
How much does Capacities cost?
Capacities Basic is free. Pro is listed at $9.99 to $11.99 a month depending on the page, and Believer starts from $12.49 a month. The Plus add-on with a larger AI budget is about $8.33 a month billed yearly. Verify on the Capacities pricing page before buying.
Can I import my Capacities notes into MentalClone?
Export your Capacities content as Markdown or PDF and upload the files. MentalClone reads those formats, and a ZIP vault accepts up to 2000 notes. Object types and graph links do not carry over as structure, but the text is searchable and answerable.
Does MentalClone replace Capacities for daily notes?
No. MentalClone has no note editor. It answers questions from files you upload, in your own register. If you write daily notes inside an app, keep using one and upload the exports to MentalClone when you need answers across the archive.
Can clients ask questions of my notes?
Yes. A private link lets a client ask without creating an account, up to 100 questions a day per link. You can keep up to 20 links active and revoke any of them at once. The client only reaches the material you placed in the library.
How much does MentalClone cost?
Starter is $49 a month or $288 a year, equal to $24 a month. Professional is $99 a month or $588 a year. Enterprise is $199 a month or $1188 a year. The demo answers 3 questions without an account.
Turn the files you already have into answers
Paste a paragraph from a report into the demo and ask what it says.